Regulated by the Faculty Office of the Archbishop of Canterbury.
Member of the Notaries Society.
After pursuing a number of careers I qualified as a Solicitor in 2000, from which I am now retired, and was granted my faculty to practice as a Notary Public in 2004.
In addition to my practice as a Notary Public I also further my studies in Constitutional Law.
I normally arrange to see clients at my offices but alternatively I can see you at your business address or at home subject to an agreed fee.
What you will need for the Appointment:
Potential clients often phone and say they need a notary to “witness” a document. Anyone who has mental capacity can witness a document while a Notary Notarises a document.
A Notary is, like a solicitor, regulated and insured. A Notary must ensure, unlike a simple witness, the client provides evidence of identity, they have mental capacity are not acting under duress and have read understood and agreed to be bound by the document they are about to sign. Thus when a client sees a Notary first a form must be completed then a photocopy of the proof of identity is taken then if necessary the Notary will discuss the document to be notarised.
After the document has been signed it is necessary for the Notary to attach his or her signature and seal. The notarised document must then be copied and the details entered in a register.
Like a solicitor Notary charges are based on the time spent. Potential clients will often phone or e-mail and ask for a quote to notarise a document. That can be difficult without seeing the relevant document. I charge £200 per hour and as will be seen from the explanation above most Notarial appointments take at least 15 minutes and the average is 20 minutes, resulting in a fee of £50 or £70. However Notarising a copy passport, for example, would typically incur a fee of £30 while a Spanish or French Power of Attorney would usually incur a fee of between £80 to £100.
If I need to travel to you the travel time would be charged at the above hourly rate.
A client of a Notary would be responsible for any fees payable to the Foreign and Commonwealth Office and/or Foreign Consulates, Company Registry Fees, courier fees and postal charges. No fees would be incurred without approval being first obtained.
Fees can be paid by cheque, cash or by card.
What is an Apostille?
Some countries require a document to be legalised. This is a process by which a state agency confirms my seal and signature as those of an English Notary.
The Foreign and Commonwealth Office attaches an Apostille to the document.
Some countries require a document then to be stamped at their London Embassy in addition to the Apostille.
The process will normally take three days for an Apostille and up to an additional week if an Embassy stamp is needed.
Terms of Business
Regulation and Disclosure
The Faculty Office 1, The Sanctuary, Westminster London SW1 3JT Email: firstname.lastname@example.org. Website:www.facultyoffice.org.uk.
The Secretary of the Notaries Society Old Church Chambers 23, Sandhill Road St James Northampton NN5 5LH Tel: 01604 758908 Email: email@example.com.If you have any difficulty in making a complaint in writing please do not hesitate to call the Notaries Society/Faculty Office for assistance.
Legal Ombudsman Baskerville House, Centenary Square, Broad Street, Birmingham B1 2ND Tel: 0300 555 0333 Email: firstname.lastname@example.org. Website: www.legalombudsman.org.uk.
What is a Notary?
Notaries are a separate branch of the legal profession. To become a notary under the present regulations, as well as satisfying the Qualifications Board of your existing qualifications as a lawyer you must successfully complete a two year post graduate diploma at Cambridge University.
Notaries can trace their roots back to the 13th century. The link with the Archbishop of Canterbury arose because notaries were originally appointed by the Pope. When Henry VIII appointed himself head of the Church in England he passed the duty of appointing notaries to the Archbishop.
The status of a notary is recognised throughout the world. Often documents which are to be sent to foreign jurisdictions will only be accepted if they bear the seal and signature of a notary.
The notary’s prime responsibility is to ensure that his notarial act may be relied upon by anyone in the world who may receive the document.
This differs from the responsibility of a solicitor whose main duty is to his client.
These links will open in a new window or tab in your browser:
The Faculty Office: www.facultyoffice.org.uk/notary/
The Notaries Society: https://www.thenotariessociety.org.uk/
Foreign and Commonwealth Office: https://www.gov.uk/get-document-legalised
Website Privacy and GDPR Statement
This privacy statement sets out how Dr John Kirkhope, Notary Public uses and protects any information that you give when you use this website.
I am committed to ensuring that your privacy is protected in accordance with the new General Data Protection Regulations (GDPR).
A copy of my GDPR statement may be viewed using this link (opens in a new window).
I may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 1 May 2018.
Information that I collect.
I do not collect any personal information on this website.
I am committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, I have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information I collect online.
Links to other websites
My website may contain links to other websites of interest. However, once you have used these links to leave my site, you should note that I do not have any control over that other website. Therefore, I cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Downloads & Media Files
Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available users are advised to verify their authenticity using third party anti virus software or similar applications.
I accept no responsibility for third party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third party anti virus software or similar applications.
Contact & Communication With me
Users contacting me by email do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use.
Where I have clearly stated and made you aware of the fact, and where you have given your express permission, I may use your details to send you products/services information through a mailing list system. This is done in accordance with the regulations named in 'The policy' above.
I will not use your email address for marketing and will not pass it on to third parties without your express permission.