Coat of Arms

Dr John Kirkhope
Notary Public
Weston super Mare & North Somerset

Regulated by the Faculty Office of the Archbishop of Canterbury.

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Regulated by the Faculty Office of the Archbishop of Canterbury

My entry on the Faculty Office website

Member of the Notaries Society.

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My entry on the Notaries Society website

About me.

After pursuing a number of careers I qualified as a Solicitor in 2000, from which I am now retired, and was granted my faculty to practice as a Notary Public in 2004.

In addition to my practice as a Notary Public I also further my studies in Constitutional Law.

Contact Me

I work from:

33, Clarence Road North
Weston-super-Mare
North Somerset
BS23 4AW
Tel. No. 01934 645576
Mobile 07775 911094
Email: contact@kirkhope-notary.uk

Note: There is easy parking.

Appointments

I normally arrange to see clients at my offices but alternatively I can see you at your business address or at home subject to an agreed fee.

What you will need for the Appointment:

  1. The document or documents which require my seal and signature. Do not sign or have it witnessed beforehand. Everything must be done in my presence.

  2. Any instructions which have been given by the lawyer who has prepared the document. There are sometimes requirements about signing each page or even the colour of the ink.

  3. Your passport or if you have no passport a government issued document which bears your photograph such as a modern driving license and documents which proves where you live such as recent utility bill or bank statement. If you have difficulty producing such original documents I shall need to discuss with you what evidence of identity I shall need to see to satisfy myself that you the person you say you are.

  4. If you have received the document electronically please forward to my email address in advance of the appointment. Please check the document carefully for errors in your name, address and passport number.

Fees

I charge on the basis of time spent at the rate of £200 per hour or part thereof. There is a minimum fee of £70. VAT is not charged.

Please note charges are not based on the number of documents or Notary stamps. If the matter can be completed within 20 minutes then the minimum fee will apply but if the matter takes 30 minutes then our fee will be £100.

You are responsible for all payments I make on your behalf, for example, legalisation fees paid to the Foreign and Commonwealth Office and/or Foreign Consulates agents’ fees, Company Registry fees, couriers fees and postal charges.

I will not incur these expenses without first obtaining your approval.

Please note I have no facility to take payment by Debit or Credit Card so will require Cash or Cheque.

What is an Apostille?

Some countries require a document to be legalised. This is a process by which a state agency confirms my seal and signature as those of an English Notary.
The Foreign and Commonwealth Office attaches an Apostille to the document.

Some countries require a document then to be stamped at their London Embassy in addition to the Apostille.

The process will normally take three days for an Apostille and up to an additional week if an Embassy stamp is needed.

Terms of Business

  1. MY FEES: My present hourly rate is £200 and my minimum fee is £70. I reserve the right to vary the rate in respect of extremely urgent work or work done outside ordinary office hours or at the weekend.
  2. FIXED FEES: I may, in the case of straight forward matters, agree with you beforehand a fixed fee. If however at the appointment the matter proves to be more complicated or there are more documents or people involved than you indicated or legalisation is required, I reserve the right to renegotiate the fee or agree to charge you at my hourly rate.
  3. V.A.T.: I am currently not registered for VAT.
  4. DISBURSEMENTS: You are responsible for all payments which I make on your behalf. Typical examples are legalisation fees paid to the Foreign and Commonwealth Office and/or an Embassy, legalisation agents’ fees, Companies House fees, couriers fees and special postage charges. However I shall not incur these expenses without first obtaining your consent to do so.
  5. PAYMENT: My charges are normally payable on the signing of the document or on the receipt of the notarised document. If I render a bill in respect of the work, payment will be due when you receive the bill. Please note we have no facilities for payment by card thus a cheque or cash will be required.
  6. TIME CHARGE: This includes all work undertaken on your matter from start to finish including preliminary details and advice, preparation, attendances, drafting, phone calls, correspondence including emails, faxes, copying documents and the completion of my register and protocol. Letters, emails and phone calls are charged at a minimum of six minute units or otherwise at the time taken.
  7. PREPARATION: includes checking and dealing with any documents presented by you, any instructions accompanying the documents, consideration and drafting of documents before, during or after attendances, attending to any amendments or completing any blanks in the documents, binding the documents securely and dealing with any special requirements or formalities of the foreign country.
  8. YOUR OWN PROFESSIONAL ADVISERS: It is not my responsibility to give you legal advice concerning the document. My role is satisfied if you understand the content of the document and that you agree to be bound by it. You are advised to seek the advice of your own independent legal or other competent professional adviser who practises in, or is skilled in, the law of the jurisdiction to which the document will be sent.
  9. MY RESPONSIBILITIES: I have to be satisfied as to your identity, your legal capacity, your authority and your understanding and approval of the document I am notarising. In certain instances I may insist on a translation. I shall try to ensure that the document, in the manner of its execution, its form and substance will achieve its purpose. I must be satisfied that it is your voluntary act and that no fraud, violence or duress are involved and that other stipulated formalities either under English or foreign law are observed. If I am not satisfied about any one of those things I will refuse to undertake the matter.
  10. FOREIGN & COMMONWEALTH OFFICE AND/OR CONSULAR LEGALISATION: Some countries require a document to be legalised. This the process by which a state agency confirms that my seal and signature are those of an English Notary. The Foreign and Commonwealth Office attach an apostille to the document. Sometimes the document then has to go to the London Embassy for the country to where the document will be sent. The Embassy will then attach its own certificate to the document. Your lawyer will probably advise you of the need for legalisation. If not, you should ask him about it. I shall be able to obtain the necessary legalisation and shall discuss with you time scale and whether we should use legalisation agents or couriers if speed is required. However you can deal with legalisation yourself if you wish.
  11. REGISTER & PROTOCOL: At the end of the matter, I make a formal entry of the main details in my register and I keep copies of the notarised document and proof of identity in my protocol.
  12. MY LIABILITY: I carry professional indemnity liability cover of £1 million pounds. I therefore limit the level of my liability to you to £1 million pounds, unless you are injured or die as a result of my negligence, in which case my liability is without limit.
  13. THE RELEVANT LAW: The law which governs my contract with you is English Law and it is agreed that any dispute in relation to my services shall be resolved in English Courts.

Regulation and Disclosure

  1. My Notarial Practice is regulated by the Faculty Office of the Archbishop of Canterbury:
    The Faculty Office
    1, The Sanctuary,
    Westminster
    London
    SW1 3JT
    Email: www.faculty.office@1thesanctuary.com. 
    Website:www.facultyoffice.org.uk.
    
  2. If you are dissatisfied about the service you have received please do not hesitate to contact me.
  3. If I am unable to resolve the matter you may then complain to the Notaries Society, of which I am a member, who have a Complaints Procedure which is approved by the Faculty Office. This procedure is free to use and is designed to private a quick resolution to any dispute.
  4. In that case please write with full details of your complaint to:
    The Secretary of the Notaries Society
    Old Church Chambers
    23, Sandhill Road
    St James
    Northampton NN5 5LH
    Tel: 01604 758908
    Email: secretary@thenotariessociety.org.uk.
    
    If you have any difficulty in making a complaint in writing please do not hesitate to call the Notaries Society/Faculty Office for assistance.
  5. Finally, even if you have your complaint considered under the Notaries Society Approved complaints procedure, you may at the end of that procedure, or after a period of eight weeks from the date you first notified me that you were dissatisfied make your complain to the Legal Ombudsman, if you are not happy with the result:
    Legal Ombudsman
    Baskerville House, Centenary Square,
    Broad Street, Birmingham B1 2ND
    Tel: 0300 555 0333
    
    Email: enquiries@legalombudsman.org.uk.
    Website: www.legalombudsman.org.uk.
    
  6. If you decide to make a complaint to the Legal Ombudsman you must refer your matter to the Legal Ombudsman within six months from the conclusion of the complaints process.

What is a Notary?

Notaries are a separate branch of the legal profession. To become a notary under the present regulations, as well as satisfying the Qualifications Board of your existing qualifications as a lawyer you must successfully complete a two year post graduate diploma at Cambridge University.

Notaries can trace their roots back to the 13th century. The link with the Archbishop of Canterbury arose because notaries were originally appointed by the Pope. When Henry VIII appointed himself head of the Church in England he passed the duty of appointing notaries to the Archbishop.

The status of a notary is recognised throughout the world. Often documents which are to be sent to foreign jurisdictions will only be accepted if they bear the seal and signature of a notary.

The notary’s prime responsibility is to ensure that his notarial act may be relied upon by anyone in the world who may receive the document.

This differs from the responsibility of a solicitor whose main duty is to his client.

Links

These links will open in a new window or tab in your browser:

The Faculty Office: www.facultyoffice.org.uk/notary/

The Notaries Society: https://www.thenotariessociety.org.uk/

Foreign and Commonwealth Office: https://www.gov.uk/get-document-legalised

Website Privacy statement

This privacy statement sets out how Dr John Kirkhope, Notary Public uses and protects any information that you give when you use this website.

I am committed to ensuring that your privacy is protected.

I may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 1 January 2018.

Information that I collect.

I do not collect any personal information on this website.

Security.

I am committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, I have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information I collect online.

How this website uses cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. This website does not use cookies.

Links to other websites

My website may contain links to other websites of interest. However, once you have used these links to leave my site, you should note that I do not have any control over that other website. Therefore, I cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Downloads & Media Files

Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available users are advised to verify their authenticity using third party anti virus software or similar applications.

I accept no responsibility for third party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third party anti virus software or similar applications.

Contact & Communication With me

Users contacting me by email do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use.

Where I have clearly stated and made you aware of the fact, and where you have given your express permission, I may use your details to send you products/services information through a mailing list system. This is done in accordance with the regulations named in 'The policy' above.

I will not use your email address for marketing and will not pass it on to third parties without your express permission.